PromptGrid AI

PromptGrid AI transforms Airtable into an AI-enhanced data extraction engine. Upload a PDF into Airtable, and fields with written descriptions become “live prompts.” The system reads the file, interprets each prompt, and fills in the matching Airtable fields automatically. Whether you add a new field (“Invoice Due Date”) or update one (“Customer Address”), the workflow dynamically reprocesses and backfills values across records.

Why it’s a game-changer
Traditionally, teams burn hours manually scanning PDFs and populating spreadsheets. This system automates that drudgery. It turns Airtable into a smart, self-updating database that reacts to schema changes in real time. New fields instantly become AI-powered extractors, giving teams agility and speed.

Key benefits

• Dynamic prompts: Field descriptions double as extraction instructions.

• Hands-free updates: Populate fields whenever files or prompts change.

• Incremental processing: Efficiently loops rows to avoid timeouts or overloading APIs.

• Plug-and-play: Works with any Airtable base and schema.

• Scales effortlessly: Handles single-row updates or mass backfills with equal ease.

Who it’s for

• Agencies processing contracts, invoices, and onboarding docs.

• Ops teams needing structured data out of semi-structured PDFs.

• Startups scaling data pipelines without expanding headcount.

• Staff savings: At 50 PDFs/week, each taking ~10 minutes manually, that’s ~33 hours/month. At $60/hour, that’s ~$2,000/month saved.

• Error reduction: Eliminates costly mistakes in compliance docs, invoices, or contracts.

• Agility: New data requirements = add a new field in Airtable; no developer cycles needed.

• Enterprise value: A system like this accelerates revenue capture and reduces operating drag—worth tens of thousands annually.